Friday, May 18, 2012

Responsibilities of Aitmad Department 1

Responsibilities of Ai’tmad Department
 General:
  1. Maintain an updated contact list of NAM/LQ and send it to NAM/LQ at least once/month (ongoing process throughout the year).
  2. Prepare a yearly calender of MKA USA activities and NAM teleconferences.
  3. Convey all important messages from Sadr MKA USA and Muhtamimeen to Qaideen.
  4. Reply to all e-mails from NAM/RQ/LQ in timely manner, usually 15-20/day (within 24-48 hours).
  5. Answer all questions/inquiries of NAM/Qaideen in consultation with Sadr MKA USA.
  6. Prepare a yearly report of MKA USA (by consolidating data of each department from monthly online reports).
  7. Send a monthly report to Hazoor (aba) on 10th of each month. Maintain a reporting analysis sheet.
  8. Schedule monthly NAM/RQ teleconferences and inform the members 48 hours in advance. Prepare the minutes of all the meetings and keep them for record. Maintain an attendance sheet of meetings.
  9. Maintain NAM/RQ progress scorecard sheet.
  10. Maintain action items list throughout the year.
  11. Schedule any urgent teleconference as instructed by Sadr MKA USA.
  12. Maintain the record of all correspondence between MKA USA and the Center/Hazoor (aba).
  13. Write something (e.g., a brief report of Shura proceedings or information on Qaid election procedures) for each issue of Mujahid. 
  14. Make arrangements for Alam-e-Anami to be presented at Jalsa Salana.

Qaideen Refresher Course (QRC):
  1. Gather yearly plans from all Muhtamimeen and consolidate into one document for printing.
  2. Prepare agenda for QRC.
  3. Conduct a session on QRC regarding online reporting process and MKA constitution.

National MKA Shura:

  1. Inform all Qaideen about deadline/procedure/rules of Shura elections.
  2. Maintain a record of all Shura delegates’ elections as well as proposals.
  3. Make sure that Shura elections in all majalis are done in time.
  4. Schedule NAM meeting to discuss Shura proposals and prepare minutes of the meeting.
  5. Prepare an agenda for Shura and send it to Hazoor (aba) for approval.
  6. Send proposals discussed by Shura delegates with their recommendation along with the yearly budget to Hazoor (aba) for approval.
  7. Maintain a record of all accepted/rejected Shura proposals.

Qaid Elections:
  1. Maintain a record of Qaid elections (ongoing process throughtout the year).
  2. Inform all Qaideen/RQ about deadline/procedure/rules of Qaid elections.
  3. Make sure, alongwith RQs that Qaid elections are done in time.
  4. Send the election results to Sadr MKA USA for approval.
  5. After approval, send an appointment letter to all Qaideen along with necessary guidelines.

MKAUSA Website:

   1.        Maintain Dept. of Ai'tmad page.
   2.        Update the calendar.
   3.        Maintain "About MKA" page.
   4.        Approve content for website home page.
   5.        Maintain a record of “ideas submitted on mkausa.org”, compile them for discussion in National Amila meeting, then send an e-mail to the sender regarding the decision.
   6.        Send a “monthly e-mail” to general Khuddam membership highlighting the new content on the website.


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