Friday, May 18, 2012

2006-2007 Amoor-e-Tulba Department Plans

Time commitment required by a local Nazim: 5 – 10 hrs per week

How can you reach us: Email is the best way other wise cell phone (954) 604-8961

Estimated response time for phone and email inquiries: Email within 24 hours, cell phone within 10 hrs

 

Goals

(from constitution or Huzoor)

Project

(smaller measurable items to achieve goal) from Huzoor’s sermons)

Quarterly Measure

(clear measure to know if you accomplished the goal)

Resources

(at mkausa.org or other locations)

Organize Ahmadi students both at the Majlis and at the school levels.

  1. Mobilize Ahmadi Students to access Amoor-e-Tulba services

  2. Create 3 regional self-sustaining model AMSAs

  3. Create AMSA caucus in locations where official AMSA cannot be established

Q1 (Nov-Jan)

  1. Mass mailing of Amoor-e-Tulba bookmarks to Ahmadi families in USA via Ahmadiyya Gazette

  2. Obtain copies of documents filed with college/university student affairs division in case of AMSA

  3. Obtain copies of Quaid permission email/letter authorizing students to setup AMSA caucus

Q2-Q4 (Feb-Oct)

  1. Monthly AMSA/AMSA Caucus Activity Reports or email update

Gazette or other publication (mass mailing)

Ensure that no Khadim or Tifl is deprived of education.

  1. Publish & update student center website

  2. Update student database via online system (or from Tajneed)

  3. Develop personal education SWOT analysis

  4. Publish online & email newsletter informing students of important dates and events that impact their status as students

  5. Provide avenues & systems to ensure that each khadim moves toward 2+ years of post-secondary education attainment & matriculation

Q1 (Nov-Jan)

  1. Published student center site

  2. Publish student newsletter to site

  3. Student database/spreadsheet will be online & available for use

  4. Develop & Publish personal education SWOT analysis to student affairs site/local nazim

Student center www.mkausa.org/studentaffairs

Look after the affairs of students and provide help and assistance in whatever way required.

  1. Review SWOT analysis

  2. Communicate results of SWOT analysis to Qaideen/Nazimeen

  3. Promote Jamaat scholarships/grants/loans & other educational supports.

  4. Promote Federal, State & Local funding opportunities for educational purposes.

Q1 (Nov-Jan)

  1. Disseminate (publish to student center, newsletter, Gazette or visitation) important application & financial aid dates.

  2. Develop & distribute spreadsheet for each majlis with results of analysis

Q2 (Feb-Apr)

  1. Publish recipients of Jamaat scholarships with photos in Gazette or student affairs newsletter

  2. Follow-up via teleconference &/or visitation with Qaideen/Nazemeen to see how weaknesses can be addressed and threats averted

Student center www.mkausa.org/studentaffairs

Help students in career planning and assist them in their admissions to various institutions.

  1. Follow-up on implementation based on SWOT analysis

  2. Update student center website with career guidance pages.

  3. Implement recommendation letter system for Ahmadi students.

Q1 (Nov-Jan)

  1. Produce/obtain report on mentor-protégé developments to date. Cross link to SoT

Q2 (Feb-Apr)

  1. Solicit & Obtain career guidance pages/articles from subject matter experts (SME)

Q2-Q4 (Feb-Oct)

  1. Follow-up with mentor-protégé Publish active mentor-protégé to student center or Gazette (include interview & photo)

  2. Publish sample recommendation letters to student center

Student center www.mkausa.org/studentaffairs

Emphasize the importance of religious education among the

Students and involve them in Tabligh activities.

  1. Provide taleem-o-tarbiyyat opportunities to Ahmadi students away at college in conjunction with dept of tarbiyyat

  2. Ensure that each Ahmadi student completes the tarbiyyat survey

  3. Use stats from the survey to encourage students to enhance taleem-o-tarbiyyat

  4. Promote weekly Jumah and at least 1 weekly congregational prayer via AMSA/AMSA caucus

  5. Place select jamaat literature in college, university or school library

  6. Encourage AMSA/AMSA caucus to hold tabligh functions in at least Spring & Fall semesters

Q1 (Nov-Jan)

  1. Coordinate quarterly visitation of regional/local missionaries & office bearers to visit with AMSA or AMSA caucus

  2. Disseminate visitation photos & info on student center

  3. Email reminders to AMSA & AMSA caucus via local Qaideen

  4. Publish sample recommendation letters to student center

Q2-Q4 (Feb-Oct)

  1. Solicit student stats from national taleem-o-tarbiyyat secretaries

  2. Monthly AMSA/AMSA Caucus Activity Reports or email update (indicate, events, jumah, salat)

Student center www.mkausa.org/studentaffairs

 

Local Implementation Plan:

(This is a plan a local Nazim can use to roll out and achieve the goals and objectives of the department and be able to add flexibility for local flavor)

Quarter

Objective

Method

Comments

Quarter 1

Dist. Amoor-e-Tulba nat’l dept. plan

Obtain copies of AMSA/AMSA caucus documents

Confirm that all khuddam in majlis have signed up with student center (or that updated list is sent to national Mohtamim)

Encourage all khuddam have taken personal educational SWOT analysis

Discuss AeT with Majlis (mass mailing etc)

Encourage AMSAs

Send report to Mohtamim

Information submitted online will be available to Mohtamim

 

Quarter 2

Remind AMSA/AMSA caucus to file report or send activity update

Encourage traffic to student center

Attend student affairs teleconference

Attend to SWOT analysis tasks

Attend to SME database

Reporting

AoT conference attendance

SWOT reports

SME Profile

 

 

Quarter 3

Remind AMSA/AMSA caucus to file report or send activity update

Encourage traffic to student center

Attend student affairs teleconference

Attend to SWOT analysis tasks

Attend to SME database

Reporting

AoT conference attendance

SWOT updates

SME Profile

 

Quarter 4

Fully functional student affairs site

Site forms important basis of decision making for students

Site important source of student info jamaat wide

Reporting

AoT conference attendance

SWOT updates

SME Profile

Site use assessment

 

Measure for Almi Inami:

 

%

 

 

Ratio of students that have registered in AeT

0 – 60

61 - 80

81 - 100

Majlis commitment to AeT

 

 

 

Report filing (12 total)

< 6

6 of 12

12 of 12

Teleconference attendance (3 total)

1 of 3

2 of 3

3 of 3

Level of AMSA/AMSA Caucus/Student Activity (including Jumah)

<5

6 - 11

12 or >

Number of SME represented

0 -2

3 -5

6 or >

 

Communication Plan:

(This is a plan you will actively implement throughout the year to execute on your objectives.)

Target Audience

Method

Frequency

Message

Ex. Qaideen

Email

Phone

Visit

Mujahid

Monthly

Quarterly

Semi-annual

Monthly

Review needs and see progress vs. plan

Establish Relationship/review needs

Visit 10 of 42 Majlis and attend program

Write monthly article for gazette with successes

Amila Members

Email

Monthly

Review progress and seek collaboration

 

Regional Qaideen

Email

Phone

Teleconference

Monthly

Bi-weekly

Quarterly

 

 

Qaideen

Phone

Quarterly

Call to 3 Majlis for a month to ensure plan implementation

Local Department Nazim

Email

Weekly

 

 

Regional Department Nazim

Email

Weekly

 

 

General Membership

 

Email

Monthly

 

 

 

Resources:

 

Historical Reference of Department:

Hazrat Khalifatul Masih IV approved the department of Amoor-e-Tulba after 1994-1995 approval of the MKA National Amila.

In a letter sent to MKAUSA dated October 18, 2005, Huzur ra directed the following:

“Mentoring is a good idea for future career selection and guidance. This will inshAllah also build and strengthen professional links between Jama’at members. Such programs and others, which help guide and promote interest in higher education should be specifically encouraged.

An effort should be made to increase the number of AMSAs in institutions where members are enrolled. This is an excellent mode of

tabligh to an audience, which is relatively open to new ideas and is seeking knowledge with a research inclination. Certain Jama’at tabligh functions can even be combined with AMSA involvement as that can open activities more to the non-members.” – Mirza Masroor Ahmad, Khalifatul Masih V October 18, 2005

 

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