Tuesday, May 22, 2012

2007 National Ijtema - Travel Reimbursement Policy

mka-ijtema-banner-sized-mka.jpgTravel Expense Reimbursement Policy

General Membership

Please do not request a reimbursement if you can afford to travel without the use of this subsidy.

Amount:

50%, up to $50/person for travel by air

50%, up to $30/person for travel by rail (train)

Up to 50% of total cost for group travel that involves rental vehicles, capped at $50/person. For example, if 5 people rent a vehicle, the maximum reimbursement will be $250. See table below for additional examples:

# of People                   

Total Cost

Reimbursement

2

$100

$50

4

$100

$50

5

$1000

$250

10

$1,000

$500

10

$2,000

$500

In addition to the above amount, if a Majlis has collected 100% of its Ijtema Fund by the end of the Ijtema (July 15), each member of that Majlis will get an additional $5 towards travel expense reimbursement.

 

Due to their proximity to the site, members from the following Majalis are not eligible for a subsidy:

Albany, Boston, Brooklyn, Buffalo, Connecticut, Long Island, Rochester, Syracuse, Queens, Philadelphia, North Jersey, Central Jersey, Willingboro, York, Baltimore, Silver Spring and Laurel.

If a Qaid from the above list feels that they need some assistance, he should make a request for a subsidy. The National Office will decide on a fair amount to be subsidized.

Process:

All subsidy requests must come through from the local Qaid. The Qaid will use the accompanied spreadsheet to request a single reimbursement. All requests must be submitted to Muhtamim Ma’al (National Director of Finance) by no later than August 1, 2007.

Note:

Shura delegates representing the local Majlis should use local funds.

Each Majlis should use local funds to assist members in attending the National Ijtema.

This subsidy policy should not be seen as a way to fund the entire cost of travel.


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