Tajneed Process Plan

What: Updating Khuddamul Ahmadiyya USA Tajneed by updating khuddam records in the Jama'at database.

Why: As it stands today, we have two separate Tajneed databases. One list is managed by MKA USA and Jama'at manages the other list. This has to be integrated in order to have one reliable dataset.

How: MKA National Tajneed department recommends the following process.

Local Qaid Majlis should ask your local Jama'at Finance secretary for a printed list of all khuddam in that Majlis. Here are the steps that Local Fin Sec ("LFS") should follow to print the report: Open "amjbranch" program / Choose "Tajneed" drop-down / Select "Family Group List" / Uncheck "All Tanzeem" box / Check A, B, K, T boxes (Ansar, Boy, Khudam, Tifl) / Click "Prepare" / Click "Print"

 Once you get the printouts, using a red pen, the Qaid should indicate the following:

1. Which individuals have moved out of the majlis and provide as much follow-on contact info as possible (e.g.. which majlis he moved to, his new address, phone # etc.)

2. For those individuals whose tanzeem is wrong, (eg..Khadim showing Tifl, Nasir showing khadim) provide the Date of Birth (call the individual and ask him).

Make a copy of the marked-up report.

Have LFS sign the reports.

Have LFS send one report with monthly report marked as MKA.

When: By the end of December 2009 ( MKAUSA Calendar of event: "Tajneed Update Drive")

Basic Principles:

•      A Qaid or MKA members cannot modify the National Tajneed list. Please consult your local Finance secretary or Jamaat President for a copy of the form you need to fill out for this change to occur.

•      Local Jamaat Finance secretary can be the only one who can modify the Tajneed detail, which includes only address change.

•      Every Khadim old or added new must have a Date of birth (Year and month is good enough)

How to Deal with Special Situations:  

•·                         Khadim present on the Jamaat list but not on the MKA list:

If Qaid cannot locate a particular Khadim on the list that was given by his local Jamaat Finance Sec, please don't give up! Follow the chain of direction to find the whereabouts of the khadim. Start with your local finance sec. and go up the chain as necessary.( ask local Jamaat president, General Sec. and so on..)

If the khadim still is missing and no one has any information on him then please request your Jamaat President to send a letter to Mirza Ehsan Ahmad Sahib requesting that the individual be removed from the National Tajneed list. Which will also reflect on your Local Tajneed list.

•·                         Status Change:

New Member:

• 1. Qaid will have the Khadim fill out a change of address form.
• 2. Qaid will submit the completed change of address form to the local finance sec.
• 3. Local finance secretary sends the form to the National Tajneed department
• 4. National Tajneed Dept. adds the Khadim to your majalis.
• 5. Qaid follows up with the local finance sec. for a print out of the khuddam Tajneed list where the new Khadim shows up in the next months Tajneed list.

•·                        Khadim on the MKA list but not on the Jamaat list:

In this situation keep the khadim in the MKA Tajneed and provide all his information to your local Jamaat Finance Sec. He then will also be added to the Jamaat Tajneed list.

•·                        Nasir/Tifl on the Khuddam Tajneed list provided by the local Jamaat Fin. Sec.:

Simply let your local Finance Sec. and MKA Tajneed department know about those particular individual. Finance Sec. then will notify the National Tajneed department and Inshallah following month those name will not show up on the local khuddam Tajneed list.

•·                        Departing Member:

• 1. Qaid lets the local finance secretary and MKA Tajnned depatrtment know about the departing khadim with the information where the khadim is moving.
• 2. At this point Qaid of the departing Majlis has done his part.
• 3. Now the Qaid of the Majlis the khadim is moving into has to follow the process of the NEW MEMBER RULES above.
• 4. Qaid of the departing Majlis next month follows up with the local Finance Sec. for a print out of the khuddam Tajneed list where the departing person should no longer show up on the list.

•·                           New Bait:

• 1. Local finance secretary sends the bait form and the Tajneed form to the National Tajneed department
• 2. National Tajneed Dept. assigns a new Tajneed number to the Khadim
• 3. Qaid follows up with the local finance sec. for a print out of the khuddam Tajneed list where the new convert shows up as a new Khadim

To manage the Tajneed Department efficiently, a khadim will be appointed at the Silver Spring majlis to work hand-in-hand with the Jamaat Tajneed secretary. His job responsibilities will include coordinating and maintaining a liaison between the Tajneed MKA and Jamaat Tajneed department. He will be representing all Qaideen at any given time.